Get Paid On Time—Without Chasing Clients

Following up on unpaid invoices is time-consuming, awkward, and often inconsistent. Our AI Invoice Follow-Up Assistant changes that—automating polite, timely, and professional payment reminders that get results while preserving client relationships.

This tool helps businesses collect payments faster, reduce overdue accounts, and improve cash flow—without the stress of manual follow-ups.

What Is It?

The AI Invoice Follow-Up Assistant is an intelligent automation system that monitors your invoicing platform, identifies unpaid invoices, and sends follow-up emails or messages based on predefined schedules, tone, and payment history.

It acts like a reliable accounts receivable assistant—one that never forgets, hesitates, or delays action.

Key Features:

• Automated Reminder Sequences – Send a series of follow-ups (gentle to firm) until payment is made.
• Smart Timing – Adjust follow-up frequency based on client profile and due dates.
• Tone Control – Choose from friendly, neutral, or formal messaging based on your brand voice.
• Multi-Channel Outreach – Email, SMS, or in-app messaging options available.
• Invoice System Integration – Syncs with QuickBooks, Xero, FreshBooks, or custom systems.
• Payment Link Insertion – Automatically includes payment links for easy completion.

Use Cases:

• Freelancers & Consultants – Avoid awkward conversations and still get paid on time.
• Agencies – Ensure client invoices don’t slip through the cracks.
• Service Providers – Automate recurring invoice reminders and reduce admin load.
• SaaS & Subscription Businesses – Manage renewals and late payments smoothly.
• Finance Teams – Reduce overdue accounts and streamline receivables.

Business Benefits:

• Faster Payments – Dramatically reduce the average time to collect payments.
• Save Admin Hours – No more manual email drafts or spreadsheet tracking.
• Preserve Client Relationships – Messages stay professional, never pushy.
• Lower Bad Debt Risk – Stay on top of unpaid invoices without forgetting or delaying.
• Improve Cash Flow – Consistent reminders keep money moving.

Fully Branded & Customizable

We tailor the assistant to match your brand tone, email style, and client types. You control the language, frequency, escalation levels, and can even pause messaging per client when needed.